Kofax Power PDF 3.1

What is included in Kofax Power PDF 3.1?

PDF creation – Create PDFs from any printing Windows application.
OmniPage OCR – Converts scanned pages into searchable or editable PDFs.
Format conversion – Exports to Word, Excel, PowerPoint and WordPerfect.
Document security – 256-bit AES encryption and self-signed digital signatures.
Core Capacity – Writes PDF 1.3 to 1.7 plus PDF/A-1, A-2, A-3.
Important – Redaction, Bates stamping and DocuSign need the Advanced edition.

What are the main benefits of Kofax Power PDF 3.1?

Power PDF 3.1 is the 2019 maintenance release of the Windows PDF editor Kofax took over from Nuance, built around a Microsoft Office-style ribbon. It covers creation, conversion, editing, form work, OCR and password protection in one desktop application.

Familiar ribbon – Office-style interface shortens training for Word users.
Layout-safe export – Keeps columns, tables and images in Word files.
Batch sequences – Applies stamps, watermarks and page edits unattended.
Form handling – Turns flat documents into fillable PDF form fields.
Email archiving – Converts Outlook MSG and EML files to PDF.
Multi-language OCR – New 3.1 dialog selects several recognition languages together.

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What does Kofax Power PDF 3.1 actually do in daily work?

It replaces the print-scan-retype loop that eats time in document-heavy offices. A scanned supplier contract can be opened, recognised with the OmniPage engine, saved as a searchable PDF, and then exported to Word with columns, tables and graphics still in place. Pages can be reordered, extracted, split by bookmark or page range, and merged with other files in the document assembly view. For accounting or HR teams, that means one tool handles the incoming paper and the outgoing PDF instead of two.

What is new in version 3.1 compared with Power PDF 3.0?

Version 3.1 is a feature update on top of the 3.0 base, not a new generation. It adds a redesigned OCR Settings dialog for selecting multiple recognition languages, a Find settings dialog that lets users control tag searching for the find-and-mark function, and the option to save search results as CSV or PDF. Reading order can now be corrected by dragging tags directly in the Tag panel, and form text fields accept rich text formatting. Support for the Windows Speech API was also added. The PDF 2.0 support, tabbed document view and DocuSign integration people associate with this generation arrived in 3.0.

What is the difference between Power PDF 3.1 Standard and Advanced?

Both editions share the same editor, OCR engine, conversion output and encryption, so the split is about compliance and deployment features rather than everyday editing. Standard has no redaction tool at all, which also limits its batch processing: search-and-redact is excluded from batch sequences. Advanced adds Bates stamping with formatting and page positioning, DocuSign send-for-signature actions, connectors for iManage Work, NetDocuments, OpenText, Worldox and SharePoint, watched-folder automation, and thin-client deployment on Citrix or Remote Desktop Services. Legal, insurance and regulated finance teams normally need Advanced; a small office that only creates, converts and protects files does not.

Does Kofax Power PDF 3.1 include legally binding e-signatures?

No, not out of the box in the way most buyers expect. Both editions can create and apply self-signed digital signatures and work with third-party certificates through the Microsoft Crypto API, and both can add, manage and validate signature fields in a document. Certificate-based signing is what gives the file its legal weight, so the certificate itself has to come from a trust service provider, not from Power PDF. The workflow feature for sending a contract out for counter-signature is the DocuSign integration, and that is only present in Power PDF 3.1 Advanced, with the DocuSign account billed separately.

How well does Power PDF 3.1 handle scanned documents and bulk OCR?

Both editions use the OmniPage recognition engine and automatically detect image-only PDFs, offering to convert them to searchable or editable files. The OCR Proofreader lets users step through suspected recognition errors instead of rereading the whole document, which matters on old faxed invoices where digits are the risk. Batch conversion of PDFs to target formats and merging a batch into one document work in Standard as well. Two scanning-heavy functions are Advanced-only: MRC colour compression, which produces image PDFs roughly eight times smaller, and TIFF batch conversion. If an archive project depends on shrinking thousands of colour scans, Standard is the wrong pick.

Who is Kofax Power PDF 3.1 best suited for?

It fits Windows offices that need daily PDF work without introducing a cloud document platform. Everything runs locally on the workstation, so files never leave the network during conversion or OCR, which is the usual argument in medical practices, tax offices and public-sector departments with strict data-handling rules. The Office-style ribbon and the create-and-convert add-ons for Word, Excel, PowerPoint and Outlook mean staff keep working in the applications they already know. Where it fits less well is browser-based team collaboration, since real-time co-editing in this generation is limited to users on the same LAN and only in the Advanced edition.

What should users check before choosing Power PDF 3.1?

Check three things: edition, platform and release generation. Power PDF 3.1 is a Windows product; Power PDF Standard for Mac is a separate build with a different feature set, so a mixed-device team cannot standardise on one edition. Version 3.1 dates from 2019, and later capabilities such as Kofax SignDoc e-signature integration, OneDrive integration and PDF/A-4 support belong to Power PDF 4 and 5, not to 3.1. Also confirm whether accessibility work is part of the job, because the Reading Order panel and the accessibility verification tools only ship with Advanced.

Frequently asked questions about Kofax Power PDF 3.1

Can Power PDF 3.1 convert Outlook emails into PDF files?

Yes. MSG and EML mail files can be converted to PDF including message text and attachments, and this works even when no mail client is installed on the machine. Archiving a whole Outlook folder into a single PDF is available in both Windows editions.

Which PDF standards can Power PDF 3.1 create and validate?

It creates PDF versions 1.3 through 1.7 and the PDF/A-1, PDF/A-2 and PDF/A-3 archive levels, and it supports the PDF 2.0 specification introduced in the 3.0 release. Compliance checking across PDF/A, PDF/E, PDF/X and PDF/UA is present in both Windows editions, but repairing PDF/A compliance problems through the checker is an Advanced function.

Does Power PDF 3.1 run in Citrix or Remote Desktop environments?

Only the Advanced edition supports thin-client use on Citrix and Remote Desktop Services, along with Microsoft Application Virtualization. Standard is intended for installation on a single Windows workstation, so terminal-server rollouts should be planned around Advanced from the start.